Administrators' Mentorship Program

Background:

In 2017 the Administrators’ Steering Committee implemented a mentorship program, below is an overview of the program, the process and the mentor/mentee roles. The goal of this program is to match seasoned ADFM Administrators (2+ years in a department) with new ADFM Administrators (< 2 Years) in DFMs to assist with the transition to a DFM Administrative Role and to improve specific knowledge, skills and abilities related to the role of an administrator. Additionally, the program aims to facilitate a better understanding of the ADFM culture for new administrators.

Program Guidelines:

  • Mentor and mentee partners will be matched based on mentee needs and mentor strengths.  We will also match based on department similarities when possible.
  • Mentor and mentee partnerships will last for 12 months within the program and may continue unofficially if the parties agree.
  • Mentor and mentee establish the frequency and structure of meetings, but we encourage the mentee to provide the agenda of topics to discuss
  • Participation is voluntary and may be terminated by either party if desired.

Program Objectives: 

  • Partner two ADFM Administrators to assist with the transition to a Department of Family Medicine Administrative Role and improve specific knowledge, skills and abilities as defined in the application.
  • Partner two ADFM Administrators to facilitate a better understanding of the ADFM culture.

Process:

  • Fill out the ADFM Administrator Demographics Info Request & Mentoring Application (linked below). Use as much detail as possible to be able to pair you with the most appropriate match. 
  • ADFM Staff will review the application with the Administrator Steering Committee and follow up within 1-2 weeks with a match. 
  • An email confirmation will be sent to the Administrators reinforcing the time commitment and other expectations for the participating administrator.

Significant effort will be made to identify the most appropriate mentor of each mentee based on the preferences and goals provided.

Click here - ADFM Administrator Demographics Info Request & Mentoring Application

 


FOR MENTORS:

A mentor is an ADFM Administrator (5 or more years, preferred) who is willing and able to share his or her knowledge and work experience with an early career ADFM Administrator (1 to 3 years). The mentor role will vary depending on the needs of the mentee and on the partnership the mentor builds with the mentee. Some examples of possible mentor roles are teacher, resource, advisor, motivator, companion, role model, and networker.

MENTOR ROLE - Information about the mentors' role, benefits and responsibilities.

CONTRACT -  Once paired, mentors and mentees will be asked to sign a contract to be accountable to the process. 


FOR MENTEES:

A mentee is an early career ADFM Administrator (1 to 3 years) who is interested in developing a network of support that will enhance his or her knowledge and work experience.

MENTEE ROLE - Information about the mentors' role, benefits and responsibilities.

CONTRACT - Once paired, mentors and mentees will be asked to sign a contract to be accountable to the process.