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Administrators' Mentorship Program: BACKGROUND

The Administrators’ Steering Committee is implementing a new mentorship program this year. Below is some background information on the process along with an overview of the program and the mentor/mentee roles.


Program Guidelines:

Mentor and mentee partners will be matched based on mentee needs and mentor strengths along with department similarities.

Mentor and mentee partnerships will last for 12 months within the program and may continue unofficially if the parties agree.

Participation is voluntary and may be terminated by either party if desired. 

 

Program Objectives: 

To match seasoned ADFM Administrators (3+ years in a department) with new ADFM Administrators (< 3 Years) in DFMs that are similar in size and structure to assist with the transition to a DFM Administrative Role and to improve specific knowledge, skills and abilities related to the role of an administrator. Additionally, the program aims to facilitate a better understanding of the ADFM culture for new administrators.


How will Administrators be matched up?

To start the process, interested mentees and mentors will be asked to complete an informational application form (see below) and to answer a set of demographic questions regarding their department (size, services offered, etc.). Mentees will be paired up with an appropriate mentor based on department structure, preferences, and stated goals for the mentorship. 

FORMS AND DETAILS

As the mentoring partnership begins it is important to build the relationship on the basis of respect and trust. The partnership should be mutually beneficial to both parties. Benefits for the mentor and mentee are listed under each role. The formal mentorship program lasts 12 months; however, many relationships will last indefinitely on an informal basis.

Program Guidelines

  • Mentor and mentee partners will be matched based on mentee needs and mentor strengths along with department similarities.
  • Mentor and mentee partnerships will last for 12 months within the program and may continue unofficially if the parties agree.
  • Participation is voluntary and may be terminated by either party if desired.

Program Objectives

  • Partner two ADFM Administrators to assist with the transition to a Department of Family Medicine Administrative Role and improve specific knowledge, skills and abilities as defined in the application.
  • Partner two ADFM Administrators to facilitate a better understanding of the ADFM culture.

Process

  • Fill out the Mentor or Mentee Application Form (available below). Use as much detail as possible to be able to pair you with the most appropriate match.
  • Email the completed form to adfm@adfm.org and include "Administrators' Mentorship Program in the email subject line.
  • Fill out the Demographics Form, available here
  • An email confirmation will be sent to the Administrators and their Chair reinforcing the time commitment and other expectations for the participating administrator.

Significant effort will be made to identify the most appropriate mentor of each mentee based on the preferences and goals provided. If the mentor and mentee have predetermined to enter into a mentoring relationship, please submit the required paperwork and identify the individual you are requesting on the form.

 


FOR MENTORS:

A mentor is an ADFM Administrator (5 or more years, preferred) who is willing and able to share his or her knowledge and work experience with an early career ADFM Administrator (1 to 3 years). The mentor role will vary depending on the needs of the mentee and on the partnership the mentor builds with the mentee. Some examples of possible mentor roles are teacher, resource, advisor, motivator, companion, role model, and networker.


MENTOR ROLE - Information about the mentors' role, benefits and responsibilities.

MENTOR APPLICATION FORMThose interested in participating as a mentor should complete the Mentor Application.

DEMOGRAPHICS FORM - Potential mentors and mentees should both complete the demographics form to help us partner you with someone in a similar department.

CONTRACT -  Once paired, mentors and mentees will be asked to sign a contract to be accountable to the process. 

 


 

FOR MENTEES:

A mentee is an early career ADFM Administrator (1 to 3 years) who is interested in developing a network of support that will enhance his or her knowledge and work experience.

 


MENTEE ROLE - Information about the mentors' role, benefits and responsibilities.

MENTEE APPLICATION FORM - Those interested in participating as a mentor should complete the Mentor Application.

DEMOGRAPHICS FORM - Potential mentors and mentees should both complete the demographics form to help us partner you with someone in a similar department.

CONTRACT - Once paired, mentors and mentees will be asked to sign a contract to be accountable to the process. 

 

    Copyright 2018 by Association of Departments of Family Medicine